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Governance & Awards Associate

Department: EXECUTIVE
Location: New York, NY

AIChE, founded in 1908, is a professional society of more than 60,000 chemical engineers in 110 countries. Its members work in corporations, universities, and government, using their knowledge of chemical processes to develop safe and useful products for the benefit of society. AIChE fosters and disseminates chemical engineering knowledge, provides opportunities for the professional and personal growth of its members, and applies the expertise of its members to address societal needs and improve the quality of life. Through its varied programs, AIChE continues to be a focal point for information exchange on the frontiers of chemical engineering research in energy, sustainability, biological and environmental engineering, nanotechnology, and chemical plant safety and security.

Position Summary

We are seeking a Governance & Awards Associate with strong executive level administrative and organizational skills in this highly visible role. Governance functions are vital to AIChE - a membership organization that relies on professional staff and the engagement of volunteers. The Associate will assist the Governance Manager to implement and perform a range of activities to support the Institute’s Board of Directors, Awards Committee and other board committees.

Key activities include oversee routine and special project work; assist the Governance Manager with the Board of Directors elections; manage the Institute’s Awards; disseminate and maintain governance documents; and manage activities for the Board and committees. Additionally, the Associate will organize the Honors Reception and Ceremony at the Institute’s Annual Meeting. The Associate in this position works within the Executive Office.

Responsibilities

  • Communicate effectively with various members across the Institute, including Boards of Directors, Executive Leadership Team members and other stakeholders
  • Execute projects that include compiling data, creating spreadsheets and analyzing data for reports and presentations
  • Act as the Staff Liaison for the Awards Committee
  • Identify the recipients of the Institute’s awards in conjunction with the Awards Subcommittee leaders
  • Participate on various projects to increase the prestige of the Institute’s awards and the number of nominations received
  • Work to modify the awards committee nomination process
  • Make recommendations on content, technology, and process improvement opportunities
  • Create, update, and maintain spreadsheets, databases and other recordkeeping for membership, meetings, and contacts
  • Assist in implementing administrative procedures for new projects undertaken by the Executive office
  • Facilitate nomination processes and elections, and manage nominee information under the Nominating Committee Chair’s direction
  • Assist with the Board of Directors election candidates
  • Schedule, host and attend meetings with Board members and committees
  • Manage Board portal and extranet that provides Board materials
  • Attend week long Annual and Spring Meetings

Skills

  • Excellent oral and written communications skills; public speaking
  • Exceptional organizational skills, attention to details, and ability to juggle multiple projects
  • High level of accountability, integrity, and professionalism
  • Self-starter who can work independently
  • Knowledge and prior application of association governance structures, a plus

Software Proficiencies

  • MS Office products: Word, Outlook, PowerPoint, Excel (experience with databases a plus)
  • Social media platforms
  • File repositories (extranet “Box”) experience with board portals a plus
  • Meeting applications, e.g. Doodle Poll and Zoom

Competencies

  • Time Management
  • Organizational Skills
  • Project Planning
  • Detailed Oriented
  • Communication Skills

Education & Work Experience Requirements

  • Bachelor’s degree or work equivalent with clear executive presence
  • 4+ years of relevant work experience in corporate governance, as executive secretary, executive assistant, and/or project manager

Location

  • This position is currently remote, but will be located in our NYC Global Office when COVID in person restrictions are lifted

The American Institute of Chemical Engineers is an Equal Opportunity Employer.

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